10 Secrets to Creating a Master Calendar That Drives Your Productivity
Start off the New Year being a little more organized.
I’m not going to sugarcoat this. Scheduling is a mundane task I really don’t look forward to.
However, if I don’t schedule my time effectively, my mind will be scattered all over the place. That’s because having a schedule keeps me focused, organized and productive.
One of the best ways that I’ve been able to achieve this is by creating a master calendar for small business. This is simply one calendar that contains all of my most important dates, events, and tasks.
1. JOT DOWN ALL OF YOUR RECURRING DATES AND ACTIVITIES.
The first step you need to take when creating a master calendar is to write down all of your recurring tasks and activities. Since this is for your small business, focus on just those that are business-related.
2. ESTABLISH CLEAR WORK BOUNDARIES.
After you’ve jotted down your list of recurring dates and activities, it’s time to set aside specific blocks of time. Sometimes this is a straightforward. Since team meetings are usually 30 minutes long, then you now to block out from 3:00 to 3:30 every Tuesday afternoon.
3. INCLUDE TIME BUFFERS ON YOUR SCHEDULES.
Scheduling back-to-back meetings is just setting yourself up for failure. You need time between meetings to travel, recharge, prepare, eat a snack, or unwind. Most of the time a half an hour between meetings is enough of a buffer time.
4. CAPTURE INFORMATION.
What happens when a new idea, task, or event pops-up? Capture it ASAP by writing it down and then adding it to your calendar.
As David Allen explains in the iconic Getting Things Done, this will make sure that you won’t forget about it. More importantly, it frees your brain so that you’re not retaining too much information.
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That's all for now, get back to the family and have a great last day of the holidays tomorrow!